XI. Off line App

1. Install the ViaSyst offline for onsite auditing APP

 Instructions :

Proceed as follows to install and use the ViaSyst offline for onsite auditing APP:

  1. Download the App from Google Play Store and install it : https://play.google.com/store/apps/details?id=net.viasyst.viasyst&pli=1
  2. Open the App with your usual login codes.

2. Prepare an audit folder

Instructions :

Proceed as follows to prepare an audit folder, before the audit, online, on your computer:

  1. Log in on viasyst.net with your auditor login codes
  2. Choose the organisation you will audit and open a new audit folder  and assign the applicable standard(s).

Proceed as follows to prepare the audit folder, before the audit, on your smartphone/tablet with connection:

  1. Login to the APP
  2. Import the audit list by activating the “Refresh” button on the bottom of the screen
  3. Use the search field to find the audit to download
  4. Download the audit on your phone by using the green arrow at the right of the corresponding audit title
  5. Activate the “Star” icon to make the audit part of the current favourites and set it on the top of the list
  6. Proceed in the same way to download other audit data you may need

Note:

  1. Several icons & numbers are shown for each audit:
  • Icon “text” in black : number of check lists linked to the audit
  • Icon “empty circle” blue: number of items to be completed in the check list
  • Icon “plan circle” in red number of already completed items
  • Icon arrow green: number of completed items already sent to the ViaSyst platform
  1. You can select the “Uploaded audits” in the first page to filter only the audit uploaded in your app.
  2. You can filter by organisation name, country, audit name the audit.
  3. Only the audit folder “in-progress” or “unlocked” are visible in the list, the validated audit folder are not loaded in the app.

3. Perform the audit, offline, using your smartphone/tablet

 Instructions :

Proceed as follows to perform the audit, offline, on your smartphone/tablet:

3.1 Open the audit to be reported

 Click on the audit title to open it

  • Check the audit details to make sure it is the correct one
  • Switch from the “Audit” tab to the “Standard” tab on the blue menu on the top
  • Click on the standard name (or any of the standard names if you have a combined audit)

 3.2 Enter audit data:

  •  Click on the applicable standard chapter
  • Select the appropriate clause or subclause
  • Select the appropriate option form the drop-list under the clause title
  • Enter the objective evidence you observed
  • Attach a picture supporting the evidence
  • Go back to standards to complete other findings
  • Click on the light blue “Folder” icon on the top
  • Switch to the “Findings” tab and check the finding(s) you entered
  • Edit the finding(s) as necessary (NOTE: this list will be available for preparing the closing meeting)

Note:

  • Use the vocal recognition to enter the objective evidence
  • Take pictures on site using the camera icon and attach them as evidence to the finding
  • The findings list helps you for the preparation of the closing meeting by sorting out the NCs
  • If a finding is entered, the item is visible in red, if another type of data is entered (scoring, OK, not applicable), the item is marked in green.

3.3 Send the findings list directly to the client by email

  • Select the “Findings” in the menu on the top
  • Click on the email (light green) icon to send the findings
  • Choose your email app then finalize and send your email.

Note:

  1. Please note that the email service of the ViaSyst offline auditiong App works with any mail App (Gamai, Yahoo mail…) but not with the Outloock ap

4. Synchronise the audit data on the ViaSyst platform and finalize the report online

To synchronise the audit on the ViaSyst platform, after the audit, on your smartphone, with connection

  • Click on the light blue arrow icon related to the audit to launch the synchronisation
  • Click “Yes” to confirm
  • Go back to the audit on your computer and look within the “Checklist” and “Findings” tabs how your data have been transferred
    1. Before deletion of the audit in the App, you can check if all data have been transferred in the ViaSyst Platform: compare the number at the right of the Icon “plan circle” in red( number of already completed) and the Icon arrow green (number of completed items already sent to the ViaSyst platform), the number should be the same. You can also send by mail the full check list (except uploaded pictures) by clicking the email (light green) icon in the first page.
    2. Delete the audit on your phone if the transfer is correct,
  • Finalise the audit report online

For additional explanation and feed back, see: https://forms.gle/Ta4z5QoYFn1bAnza7